You’ve been using the same software for years, when an updated version is released. This new version has some upgraded features that could increase productivity, but the cost of the new software is a little expensive. What do you do?
When faced with this situation, many companies opt to not upgrade their software, often citing price as a primary concern. However, not upgrading to newer versions in a timely manner can end up costing you far more than the initial upfront fee in the long run.
Here’s a list of reasons why it’s more important to upgrade to newer software sooner rather than later.
Upgrading your software actually increases your security. This is because updated software fixes and corrects any known security issues from previous versions. By ensuring that you have the most up-to-date version of your software (including patches and updates), you are doing all you can to ensure that your data is safe and secure.
Corrects Known Problems
Aside from fixing any security issues, upgrades typically fix any known bugs or flaws in the system. Additionally, upgrades also tend to include features to help optimize the software, allowing it to run better and more efficiently.
Makes Staff More Efficient
Not only does upgraded software tend to run faster than its older counterpart, but it tends to have better features which help your staff get their jobs done more efficiently. This is because software developers tend to listen to the pain points of previous versions, and often attempt to address these points by adding in new features, buttons, or other ways to address concerns.
Fixes Compatibility Issues
If your software is out of date, other companies may have issues accessing your files due to compatibility issues. By keeping your software current, you ensure that any shared files will be able to be accessed by newer software, and won’t cause any readability issues.
Software is Easy to Obtain
We’ve seen this many times. Your computers stop working, and everything needs to be reloaded. Only, you no longer have the disks for your special piece of software. The only place you can get a copy is from the software company, but they no longer carry your version because it’s too out of date.
By keeping your software current, you won’t ever have to worry about being able to obtain a copy of your software if you lose it. Additionally, many newer versions of software are downloadable, so you can also avoid waiting for software to be mailed to you if you keep your software current.
Many upgraded versions of software come with a support period, even if it’s only for a year. This means that you can call and receive support whenever you need help with your new software. Depending on your software, business, and setup, having access to support without having to worry about incurring an extra charge can be invaluable.
The next time you’re wondering if it would really benefit your company to upgrade your software, don’t just make the decision based solely upon the cost alone, otherwise you could be doing your business a big disservice. Instead, think about all the additional benefits you’ll receive from having updated software, like the ones listed above, to help ensure you are making the best choice for your business.
Julie Strier is a freelance writer who likes to help you optimize your business.