If your business doesn’t allow employees to work remotely, it could be at a big disadvantage, especially compared to the competition. In today’s fast paced world of mobile devices and instant connections, the business that doesn’t take advantage of their technology is the one left behind. Will that be your business?
It could be, particularly if your current network configuration doesn’t allow for employees to access the office remotely. While there are many benefits to allowing your employees to work remotely, perhaps the greatest benefit of all is being able to access important information and records on demand, no matter where you are. By having access like this, you can instantly provide quotes, documentation, or any other item needed, without having to travel back to the office, saving both your employees and customers time.
There are quite a few ways you can enable your employees to work remotely, allowing your business to be as mobile and as flexible as your industry demands.
Allow Email Access on Cell Phones
Most smart phones today have the ability (and proper software) to access office email. If you are hesitant about allowing remote access to the office completely, consider starting with remote email access. At the very least, this will allow employees to stay updated on their email throughout the day. If your office communicates important information via email, this will also allow remote employees to get the memo long before they step foot in the office.
Provide Equipment – Laptop, Mini’s, or Tablets
One of the easiest ways to ensure your field employees have access to the office is by providing them with the equipment they need to be mobile. This includes providing a laptop or other portable computer so that employees have the right equipment. If equipment weight is a concern, consider going with a lighter, smaller device, such as a mini-laptop (aka netbook), or a tablet. If cost is a concern, consider issuing one computer to remote employees – a laptop – that they use both inside and outside of the office.
However it is important to note that providing equipment is just the first part of the equation, your network setup also has to allow for employees to access the office remotely.
Setup Remote Web Workplace
Depending on your edition of Microsoft Server, your business may already have the tools it needs to allow employees to connect remotely, using Remote Web Workplace. This Microsoft feature allows employees to access the office from any computer with internet access, by using a specialized website address.
From there they can access email, or log into a computer on the network. Remote Web Workplace is particularly useful for allowing employees to work from home during a personal emergency, as they can use their own desktop computer which is already setup for their job duties.
Setup a TermServer
Another way to allow remote access is to setup a TermServer, which is a server that employees can log into using a remote desktop connection. One of the advantages of using a termserver along with Remote Web Workplace, is that you can have multiple employees logged onto same computer at once. Employees can access the termserver using a Remote Desktop Connection, or using the Remote Web Workplace, and selecting the server instead of their desktop computer.
These are just a few of the ways you can enable your employees to work remotely, allowing your business to stay ahead of the competition.
If you have questions about how remote access could work for your business, please contact us today so that we may discuss your options.