server

Does Your Business Need a Server?

Rack Mounted Servers

Image Credit: Jamison_Judd

At what point does a business need to think about the big picture when it comes to their technology infrastructure?

Small businesses sometimes find it difficult to spend money on computers and technology when there are more pressing things to purchase. However, there comes a certain point where a technology investment needs to be made in order to ensure the growth and expandability of your business.

This tipping point of needing to invest in technology typically occurs as soon as the business has grown enough to really start gaining momentum. By the time the first few employees are hired, many businesses aren’t even thinking about the next big technology benchmark – the server.

Why does a business need a server?

Servers are more than beefed up computers – they are the backbone and lifeline of any business. A server is a machine that stores critical data and documents, and allows this information to be accessed by any of the computers on your network. Depending on the setup, this information can also be accessed remotely, by employees who work in the field.

However, servers do more than store data. They can also run important applications, like hosting your company’s email in-house, so that you don’t have to pay additional fees for email and hosted Exchange.

Additionally, having your information in one location makes backing up your critical data easier, and more reliable. Instead of having to back up all the computers on the network, the backup can be focused to the most vital and valuable part of your business – your data – to ensure it is backed up and protected from emergencies.

When does a business need a server?

While there are many ways to tell when a business should upgrade to using a server, here are some of the most common signs:

  • Using 2 or more computers. If your business has 2, or more, computers hooked together, then you are already utilizing a simpler type of network – the peer-to-peer network – and would benefit from a server.
  • The need to share documents. When employees need to share documents, or cannot work on an item because it’s on someone else’s computer and they cannot access it, then it is definitely time for a server. Servers allow you to keep your documents in one central location, so that everyone can easily access them.
  • Mobile employees. Servers allow businesses to better serve their mobile employees, by giving them access to the information they need remotely, so that they don’t have to make unnecessary trips to the office.
  • Backup and Recovery of data.  Is your valuable data easily recoverable? A server can help you protect against data loss by giving your business better backup and restore capabilities.

Because the cost is exponentially higher than a desktop computer, many businesses fret over the initial expense of a server. However, the benefits you gain far outweigh the costs.

If your business needs a server, but is concerned about the funds needed to properly implement one, give us a call. We have many cost effective options which make servers much more affordable for small businesses.


Julie Strier is a freelance writer who likes to help small businesses make the most out of their technology. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.