Tricks

Syncing Your Google Calendar in Outlook 2010

 

Outlook-Calendar

Managing multiple calendars can be time consuming and frustrating. Not only do you have to check multiple sources when all you want to do is schedule a simple appointment, but you also have to make sure that you schedule your event on the correct calendar, or all your efforts could be for not. Additionally, if you have a smart phone, you may have to download multiple apps to manage all these different calendars.

This sounds like a lot of work, but some of this work can be simplified if the calendars involved happen to be Outlook 2010 and a Google Calendar.

Note: There are other solutions when it comes to managing multiple calendars; however this solution specifically focuses on syncing Google and Outlook 2010 calendars, only.

There are two main ways for opening and syncing your Google calendar with Outlook.

Opening An Internet Calendar

The first way to sync your Outlook and Google Calendars involves opening your Google Calendar in Outlook. Outlook allows you to open any internet calendar you want, as long as you know the web address for the calendar.

To obtain the web address for your Google Calendar, go to your Calendar, then from the menu on the left side of the screen, click on the down arrow next to “My Calendar” and select “Settings.”

On the Calendar Settings screen, click on the name of your calendar to go to the Details screen. On the Details Screen, toward the bottom, you will find a section titled “Calendar Address” with three colored buttons. Click on the green “ICAL” button. When the popup appears, copy the web address given.

Then, go into Outlook, and click on the Calendar button. At the top of the ribbon select “Open Calendar > From Internet” and when the pop-up appears, paste the web address for your calendar, and then say okay.

Now your calendars are linked, and you should be able to view both calendars from your Outlook screen.

Google Sync Tool

If opening an Internet Calendar in Outlook doesn’t work for you for any reason, you can always download the Google Sync Tool, a small utility which quickly and painlessly links your two accounts.

Download the Google Calendar Sync installer form this link: http://dl.google.com/dl/googlecalendarsync/googlecalendarsync_installer.exe

Note: a webpage will not appear; instead the download will just start. How the download appears depends on which browser you are using.

Once downloaded, make sure Outlook, OneNote, and any other program that uses Outlook is closed, and then install the Google Calendar Sync program. Once setup, it will ask you for your Google email address and password. From this screen you can also setup how often you want the two calendars to sync.

That’s it. Once setup, you never have to bop from calendar to calendar again. Instead, you can see both schedules right there in your Outlook calendar, making it much easier to plan and schedule appointments.

If you use multiple calendars, leave us a comment telling us what tricks you use to successfully manage more than one calendar.


Julie Strier is a freelance writer who delights in helping fix your technology frustrations. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.

Android Tip: Access Apps Quickly With Application Groups (Android 2.2 and up)

Droid App Group

Android App Group

Want a quick, easy way to access apps on your Android without searching through your entire list of apps, and without cluttering your screens with shortcuts? Try using application groups instead.

Android users have a limited amount of screen space available to them – typically 3 to 7 screens on average. With limited space, it’s easy to see how screens can quickly become cluttered, especially if you install a lot of apps.

In the past, the solution was to download another app to allow for organization. However, Android started catching on, and gave users the ability to group apps into folders to reduce screen clutter.

This worked for a while, but it became clear that this still wasn’t the solution that Android users wanted, so with version 2.2, Android introduced the ability to group applications from the actual app screen.

App groups are an easy way to categorize everything, allowing you to quickly access what you need, when you need it, without wasting time searching. Additionally, you can add an app group to your main screen, making it even easier to access.

To group your apps, click on the apps button. Press and long hold on the app you would like to categorize. A menu will appear, with one of the options being “Add to Group.” Click this option and then add the app to an existing group, or click the green plus to create a New Group. You may name groups whatever you wish.

Note: You can only group apps if you’re running Android version 2.2 or higher. To determine which version you are running, go to Settings > About Phone > and look for the Android Version number.

You may also have some default groups set, depending on your carrier. (For example, on Verizon phones, there is a Verizon Wireless group already setup which groups all Verizon apps together.)

To switch between groups, click on the Apps button, and then click on the words “All Apps” at the top. A menu will appear, showing you a list of groups. Click on the desired group to access the group.

If you accidentally add an app to the wrong group, go to the group, locate the app, press and long hold, and when the menu appears, select “Remove from group.”

To add an application group to a particular screen on your Android, locate the spot where you would like the group to appear. Press and long hold until the menu appears and select Shortcut > Applications > App Groups. Then, select the appropriate application group.

Try setting up an app group for the gym, that includes everything you need for working out (like your favorite music or video apps), or setup an app group for anything else you need. App groups are a quick, easy way to catalog what’s on your phone, so that you can access exactly what you need, when you need it.

What application groups do you use on your Android phone? Leave us a comment and share how you use your Android phone.


Julie Strier is a freelance writer who enjoys helping you better understand the inner workings of your smartphone. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.

4 Windows 7 Problem Solving Tips and Tricks

Windows 7

Image Credit: Pritesh Gupta

Compared to previous versions, Windows 7 is a robust and feature-rich operating system with built-in tools and functions that help make using your computer a whole lot easier, even when it’s acting up.

Instead of getting exasperated and turning off your computer when it doesn’t work, Windows 7 gives you some useful features which allow you to solve problems long before they begin. If you do encounter problems, there are tools and utilities which can help you resolve these issues, often without calling tech support.

Calibrate Your Screen: You just posted a picture online, when your friend messages you saying she’d love to see it, but the picture is too dark. You open it on your screen and it looks fine. What gives?

It could be your screen settings. Every display is slightly different, and as such, not too displays look the same. Windows 7 tries to mitigate these differences by giving you tools to calibrate your screen.

To access these tools, click on Start, type in DCCW, and press Enter. Then, follow the wizard and directions for calibrating your screen. Your settings can sometimes make all the difference between what you see a picture on your screen, versus how the rest of the world sees that same picture.

Power Efficiency Report: Helpful for laptops, the Power Efficiency Report runs a utility to determine your power usage.

To analyze your laptop’s power consumption, click on Start, and type in CMD. When the CMD icon appears, right click on it, and select Run as Administrator. When prompted, say Yes to allow changes.

When the Command Window appears, make sure the root directory is your C: drive*. If it is not, type in cd c:\ and hit enter. The prompt should now say C:\. Then, type in ‘powercfg –energy’ (without quotes) and hit Enter.  After the analysis runs, a report will be generated. Follow the path to review the results, and recommended changes. *Note: The report may not display properly if it is generated in another location, such as C:\Windows\System-32 (the default directory).

To exit the Command Window, type in Exit and hit Enter.

Problem Steps Recorder: If you’ve ever had your computer act up for you, but work fine for tech support, then you need to use the Problem Steps Recorder. This is a small app, which when activated tracks your keystrokes and mouse actions, and records screen shots. It then packages the information up in an easy to email file, so that you can share exactly what’s happening with tech support.

To activate, click on Start, then type in PSR, and hit Enter. Click the down arrow next to the blue question mark to send the recordings to an email recipient.

Troubleshoot Problems: If you want to troubleshoot problems on your own, or if you would like to fix potential problems before they get out of hand, there are some built in utilities which will help. To access these utilities, click on Start, then go to Control Panel, and click on Troubleshooting. Then run through the wizards to troubleshoot all sorts of computer problems.

These are just four ways Windows 7 can help when there’s a problem. Do you have a favorite Windows 7 tip? Leave us a comment and share it with us.


Julie Strier is a freelance writer who likes to help you solve computer problems before they start. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.