Shortcuts

Microsoft Word Shortcut Keys

Microsoft Word

Image Credit: By RRZEicons

Through observation we’ve come to learn that there really are only two types of computer users – those who rely heavily on keyboard commands, and those who rely on the mouse.

While neither input type is incorrect, as both will probably yield the same results in the end, learning to rely on the keyboard for as much input as possible tends to make the actually process of using the computer faster. That’s because you’re not interrupting typing flow to grab the mouse, instead, just enter the shortcut key for the command, and the software does the rest.

Which is why we love shortcut keys, because they enable us to do our jobs more efficiently, will little extra effort.

Here are a few of our favorite Microsoft Word Shortcut Keys. Learn these, and you might not have to fumble around the Ribbon looking for things anymore. (The Ribbon is the menu bar across the top in Office 2007 – 2013.)

Note: * denotes a common shortcut used in most PC software.

  • ALT + F4: Exits Microsoft Word.
  • CTRL + A: Select all. *
  • CTRL + B: Bolds selected text. *
  • CTRL + C: Copies the selection to the clipboard. *
  • CTRL + E: Centers selected paragraph.
  • CTRL + F: Find – searched the active document for the specified information. *
  • CTRL + I: Italicizes selected text. *
  • CTRL + J: Justifies selected text.
  • CTRL + L: Left aligns selected text.
  • CTRL + M: Indent selected paragraph from the left.
  • CTRL + N: Opens a new document. *
  • CTRL + O: Opens a previously saved document. *
  • CTRL + P: Prints the active file, print options will appear first to confirm before printing. *
  • CTRL + R: Right align paragraph for selected text.
  • CTRL + S: Saves the document. *
  • CTRL + T: Create an hanging indent for selected text.
  • CTRL + U: Underlines selected text. *
  • CTRL + V: Paste – inserts the copied / cut content into the desired location. *
  • CTRL + W: Closes the active window, but leaves Word open.
  • CTRL + X: Cut – removes the selection from the document and places it on the clipboard. *
  • CTRL + Y: Redo the previous action. *
  • CTRL + Z: Undo the last action. *
  • CTRL + 1: Single space lines for selected text.
  • CTRL + 2: Double space lines for selected text.
  • CTRL + 5: Set line spacing to 1.5 for selected text.
  • CTRL + Backspace: Delete one entire word/character to the left.
  • CTRL + Delete: Deletes one entire word/character to the right.
  • CTRL + End: Moves the cursor to the end of the document.
  • CTRL + Home: Moves the cursor to the beginning of the document.
  • CTRL + Shift ++: Apply Superscript formatting to selected text.
  • CTRL + =: Apply Subscript formatting to selected text.
  • CTRL + Shift + C: Copy formats.
  • CTRL + Shift + D: Double underline text.
  • CTRL + Shift + T: Reduce a hanging indent for selected text.
  • CTRL + Shift + V: Past Formats
  • CTRL + Shift + W: Underlines words, but not spaces.
  • CTRL + Shift+>: Increases font size of selected text.
  • CTRL + Shift+<: Decreases font size of selected text.
  • CTRL+]: Increases selected text one point.
  • CTRL+[: Decreases selected text one point.
  • Shift+F3: Changes the case of the selected text.
  • Shift + Left Arrow Key: If text is already selected, will extend selection one character to the left.
  • Shift + Right Arrow Key: If text is already selected, will extend selection one character to the right.
  • CTRL + Shift + Left Arrow Key: If text is already selected, will extend selection to the beginning of a word.
  • CTRL + Shift + Right Arrow Key: If text is already selected, will extend selection to the end of a word.

If you want to learn shortcut keys for other software, checkout our other shortcut posts:


Julie Strier is a freelance writer who wants to help you use your technology smarter and faster. Email: julie@mybusinesswriter.com. Website: www.mybusinesswriter.com.

Technology Related April Fool’s Day Pranks for 2013

April Fools Day 2013

Image Credit: Sean MacEntee

Happy April Fool’s Day!

Every year as the first of April rolls around, many people find themselves plotting pranks to play on co-workers and friends. After all, that’s part of the fun of April Fool’s Day.

However it’s not just people who join in the fun. Every year, some big name tech giants also enjoy the day by playing some silly prank on the Internet. Typically, it’s fairly obvious what the joke is, but not always.

Here are a few of our favorites for today:

Tech Pranks April Fools 2013

Google Pranks

Google, a notorious prankster, is responsible for a few pranks today, including the rumor that YouTube is shutting down, and the BETA project for the Sharpest Olfactory Experience Available.

Yup, you read that right. There’s a rumor today about YouTube, and it ends with it shutting down at midnight. Apparently, YouTube was really just a video contest all along, and it’s come to the end of its 8 year run. After winners are picked tonight, it will be shut down for good.

Of course, this is most likely a prank, because why would Google shut down one of their most used money making giants? They wouldn’t. You can read about the “contest” here.

Smelling is Believing, as the slogan goes, and today, Google will have you believe that they’ve created an app that can smell. Though still in BETA, this app will help you discover new scents, or explore old favorites. You can read about GoogleNose here. 

Want to know the other Google Pranks for the day? Then check this list out.

Twitter Prank

Today, Twitter announced the release of Twttr, a basic Twitter service which allows you to only use consonants. For an extra $5 / month, you can upgrade to the premium Twitter service, which allows the use of vowels. Read more about this service here.

Sony Prank

Sony also decided to join in the fun, by announcing a new line of products that include televisions and computers, and are targeted for pets. The Animalia Line helps modify electronics so your pets can use them, helping Fluffy consume information in style. To check out the Animalia Line, click here.

Did we miss one of the big pranks today? Leave us a comment and share the awesome tech prank you found online. Remember to include a link, so we can check it out too.


Julie Strier is a freelance writer who wants to help you have fun with your technology. Email: julie@mybusinesswriter.com. Website: www.mybusinesswriter.com.

Windows 8 Shortcuts

Windows 8 Logo

Image Credit: Simon.hess

For years now, Windows has retained the same shortcut keys, regardless of which version of the Operating System (OS) you were running. However, when Windows8 came onto the scene this changed, leaving users with a few new things to learn.

(For a list of common Windows7 shortcuts, click here.)

Here is a list of common Windows 8 shortcuts, geared towards helping you get around this new OS faster.

Start Screen: To locate what you’re looking for faster, just start typing when you’re on the Start Screen, and Windows will find what you’re looking for. Not on the start screen? Press the Windows key on the keyboard to get there, and then just start typing.

  • CTRL+ / CTRL-: Zoom in or out of items, like apps pinned to the start screen.
  • CTRL+ Scroll Wheel on Mouse: Also zooms in or out of items (like CTRL+ / CTRL-).
  • ESC: Stop or exit the current task.
  • Windows Key + Number Key (1 – 9, and 0): Opens the first 10 icons in your taskbar on your desktop. 1 is the icon to the far left, 0 is the 10th

    icon to the right.

  • Windows Key + C: Opens the Charm menu on the right (Note: The Charm menu allows you to search for items, attach devices, and shut down your computer.)
  • Windows Key + E: Opens File Explorer to the My Computer view, showing all of your drives.
  • Windows Key + F: Opens the Search charm search to search files.
  • Windows Key + G: Cycle through Gadgets on the Desktop.
  • Windows Key + H: Opens the Share charm to share items.
  • Windows Key + I: Opens the Settings charm, where you can adjust settings including brightness, or shut down your computer. Also helpful for showing settings for the current app.
  • Windows Key + J: Switch between the main app and a snapped app.
  • Windows Key + K: Opens the Devices charm to view connected devices.
  • Windows Key + M: Maximize all windows.
  • Windows Key + Shift + M: Restore minimized windows on the desktop.
  • Windows Key + O: Locks the screen orientation (helpful for touchscreen devices).
  • Windows Key + P: Chose a presentation display mood.
  • Windows Key + Q: Opens the Search charm to search apps (note different that Windows Key + K that searches files only, not apps).
  • Windows Key + R: Opens Run menu allowing you to launch programs and other commands.
  • Windows Key + W: Opens the Search charm to search settings (only).
  • Windows Key + Z: Shows you the list of available commands for an app.
  • Windows Key + Spacebar: Changes the input language and keyboard layout.
  • Windows Key + CTRL + Spacebar: Change to a previously selected input
  • Windows Key + Tab: Cycle through open apps (except desktop apps).
  • Windows Key + CTRL + Tab: Cycle through apps and snap them as they are cycled.
  • Windows Key + Shift + Tab: Cycle through open apps in reverse order.
  • Windows Key + Page Up: Move the start screen and apps to the monitor on the left (minus desktop apps).
  • Windows Key + Page Down: Move the start screen and apps to the monitor on the right.
  • Windows Key + Period (.): Snaps an app to the right.
  • Windows Key + Shift + Period (.): Snaps an app to the left.
  • Windows Key + F1: Open Windows Help and Support.

Julie Strier is a freelance writer who is interested in making technology easier to understand. Email: julie@mybusinesswriter.com. Website: www.mybusinesswriter.com.