Microsoft Office

Microsoft Word Shortcut Keys

Microsoft Word

Image Credit: By RRZEicons

Through observation we’ve come to learn that there really are only two types of computer users – those who rely heavily on keyboard commands, and those who rely on the mouse.

While neither input type is incorrect, as both will probably yield the same results in the end, learning to rely on the keyboard for as much input as possible tends to make the actually process of using the computer faster. That’s because you’re not interrupting typing flow to grab the mouse, instead, just enter the shortcut key for the command, and the software does the rest.

Which is why we love shortcut keys, because they enable us to do our jobs more efficiently, will little extra effort.

Here are a few of our favorite Microsoft Word Shortcut Keys. Learn these, and you might not have to fumble around the Ribbon looking for things anymore. (The Ribbon is the menu bar across the top in Office 2007 – 2013.)

Note: * denotes a common shortcut used in most PC software.

  • ALT + F4: Exits Microsoft Word.
  • CTRL + A: Select all. *
  • CTRL + B: Bolds selected text. *
  • CTRL + C: Copies the selection to the clipboard. *
  • CTRL + E: Centers selected paragraph.
  • CTRL + F: Find – searched the active document for the specified information. *
  • CTRL + I: Italicizes selected text. *
  • CTRL + J: Justifies selected text.
  • CTRL + L: Left aligns selected text.
  • CTRL + M: Indent selected paragraph from the left.
  • CTRL + N: Opens a new document. *
  • CTRL + O: Opens a previously saved document. *
  • CTRL + P: Prints the active file, print options will appear first to confirm before printing. *
  • CTRL + R: Right align paragraph for selected text.
  • CTRL + S: Saves the document. *
  • CTRL + T: Create an hanging indent for selected text.
  • CTRL + U: Underlines selected text. *
  • CTRL + V: Paste – inserts the copied / cut content into the desired location. *
  • CTRL + W: Closes the active window, but leaves Word open.
  • CTRL + X: Cut – removes the selection from the document and places it on the clipboard. *
  • CTRL + Y: Redo the previous action. *
  • CTRL + Z: Undo the last action. *
  • CTRL + 1: Single space lines for selected text.
  • CTRL + 2: Double space lines for selected text.
  • CTRL + 5: Set line spacing to 1.5 for selected text.
  • CTRL + Backspace: Delete one entire word/character to the left.
  • CTRL + Delete: Deletes one entire word/character to the right.
  • CTRL + End: Moves the cursor to the end of the document.
  • CTRL + Home: Moves the cursor to the beginning of the document.
  • CTRL + Shift ++: Apply Superscript formatting to selected text.
  • CTRL + =: Apply Subscript formatting to selected text.
  • CTRL + Shift + C: Copy formats.
  • CTRL + Shift + D: Double underline text.
  • CTRL + Shift + T: Reduce a hanging indent for selected text.
  • CTRL + Shift + V: Past Formats
  • CTRL + Shift + W: Underlines words, but not spaces.
  • CTRL + Shift+>: Increases font size of selected text.
  • CTRL + Shift+<: Decreases font size of selected text.
  • CTRL+]: Increases selected text one point.
  • CTRL+[: Decreases selected text one point.
  • Shift+F3: Changes the case of the selected text.
  • Shift + Left Arrow Key: If text is already selected, will extend selection one character to the left.
  • Shift + Right Arrow Key: If text is already selected, will extend selection one character to the right.
  • CTRL + Shift + Left Arrow Key: If text is already selected, will extend selection to the beginning of a word.
  • CTRL + Shift + Right Arrow Key: If text is already selected, will extend selection to the end of a word.

If you want to learn shortcut keys for other software, checkout our other shortcut posts:

Julie Strier is a freelance writer who wants to help you use your technology smarter and faster. Email: [email protected]. Website:

Computer Pranks to Play on April Fool’s Day

Office April Fools Prank

Image Credit: Jax House

With April Fool’s Day quickly approaching, it got us wondering, what are some of the best computer based pranks to pull on someone? So, we compiled a list of the ones we thought could be the most effective.

You can use this list to play a prank on a co-worker or friend. Similarly, if one of these pranks is played on you, use this list to undo the trick, and to come up with better ways to get revenge.

Just remember to tell your co-worker “April Fool’s” and help them undo the prank before they think something is seriously wrong and call the help desk.

Here are a few of our favorite computer based pranks:

Changing the Desktop to a Picture

The Setup: To setup this classic office prank, create a print screen of the desktop. Then, paste it into Paint, and save the image as a bitmap. Set the newly created image as the Desktop Wallpaper, and then go into the desktop settings and hide all the icons.

The Joke: While their Desktop will look the same, when your co-worker clicks on items, nothing will happen.

Incorrect Spell Check

The Setup: Go to the computer of the person you are wanting to prank, and open Microsoft Word. Change the autocorrect settings for the spellchecker, so that it changes perfectly normal words to strange things. Settings can be found under File > Options > Proofing > AutoCorrect Options. Remember to setup the Replace Text as you Type option, and set it to replace common words such as and, the, to, with weird words such as rutabaga, firework, or whatever. Use your imagination.

The Joke: When your co-worker uses Word, any of the words you changed in the AutoCorrect settings will automatically change as they type. Watch as hilarity ensues as your co-worker tries to figure out if it’s them, the keyboard, or something else that’s causing the problem.

Speech-to-Text Prank

The Setup: Attach a wireless keyboard to a co-workers computer, and then give the keyboard to someone else. Take the co-worker you are pranking aside somewhere else, like the conference room, and explain that the company wants people to start using the Speech-to-Text feature in Windows. Train them how to use it, then send them back to their desk.

The Joke: Have the person with the wireless keyboard type in random words, and then watch and listen as the “trainer” starts speaking louder and louder, changing their pronunciation, trying to get the computer to recognize and learn words.

Swapping Mouse Buttons

The Setup: Open the Mouse Properties (Start > Control Panel > Mouse) and set the button configuration to switch the primary and secondary buttons.

The Joke: Sit back and watch as your co-worker grows more frustrated when their left-click acts like right-click.

Want some more computer pranks? Try these websites: April Fool’s Day Computer Pranks

HubPages April Fool’s Day Computer Pranks

PC World April Fool’s Day Computer Pranks April Fool’s Day Computer Pranks

Julie Strier is a freelance writer who wants to help you have fun with your technology. Email: [email protected]. Website:

Using the Selection Pane to Arrange Layers in Microsoft Word 2010 or Higher

As a word processing program, Microsoft Word can do many things. However, one of the things it hasn’t managed to do so well over the years is images.

Sure, you can add images to Word documents, adjust them, move them around, bring elements backward or forward, and even combine images, but traditionally the process has always been a little clunky.

Have you ever tried to select one shape, only to discover you actually selected the one you didn’t want? Have you ever wished that you could just “turn off” an image temporarily, so you could work with what’s behind it?

Now you can do all of this and more – if you have Word 2010 or higher.

Microsoft got wise to the frustration of Word users, and included a new feature in Word to help fix these problems and limitations. This feature is known as the Selection Pane, and while it’s one of Word’s most useful tools, it is also one of its best kept secrets.

Accessing the Selection Pane

To access the Selection Pane, you need to have a shape or image on your document already. Please note that this feature works best when you have several images on your document.

You can add images easily by going to Insert at the top of the Ribbon, and then selecting Pictures, Outlines, or Shapes.

For the purpose of following along, open a new word document, and insert several shapes, say a circle, square, and triangle, and make them each a different color. You should now have something that looks similar to the image below.

Shapes in Word 2013

Shapes in Word 2013

Once you have at least one image on the screen, you will be able to turn on the Selection Pane. To do this, click on any of the images on your document. A new tab should appear at the top of your Ribbon, called Format. Click on the Format Tab, and then click on Selection Pane.

Accessing the Selection Pane from the Ribbon in Word 2013

Accessing the Selection Pane from the Ribbon in Word 2013


The Selection Pane will open on the right side of the screen. From here you can drag and drop your images to re-arrange them, or turn various layers off so that you can adjust the layers underneath. You can even opt to show all images or hide all images, depending on what you are trying to accomplish during the editing of your document.

Selection Pane in Word 2013

And that’s all there is to it. Once you learn how to use the Selection Pane, you will find that it goes a long way to alleviating the frustrations of editing image layers within Word.

Julie Strier is a freelance writer who likes to help you get the most out of your software. Email:[email protected]. Website: