The Benefits of Allowing Your Employees to Work Remotely

Work from Home

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In today’s modern world, the way we do business is quickly changing. Gone are the days when you have to go into the office to get tasks done. Now, you can just log onto your computer, sign into the office remotely, and get some work done. But just because you have the ability to work remotely, should you? And more importantly, should you extend this benefit to your employees?

The answer to those questions is a big, resounding YES. Not only will your employees benefit from the ability to work remotely, but your business will too. Here’s why.

Work Flexibility

By allowing employees to work remotely, you are giving them more flexibility with their lives outside of work. When their child is sick, your employee no longer has to take the day off. Instead, they can work remotely and take care of their child, losing only a little productivity as opposed to an entire day.

Additionally, when your employees are sick, they no longer have to drag their illness into the office with them, possibly infecting everyone else. Instead, they can stay home with their coughs, fevers, and sniffles, and still get a bit of work done if they are able.

Working remotely allows employees to handle the little curve balls of life, without drastically impacting their work responsibilities. Additionally, empowering employees with ways to manage both their personal and professional demands goes a long way towards boosting employee morale.

Reduce Emergency Down Time

Having ways for employees to work remotely means that even when your physical office is down, work can still get done. This is especially true if you are using one of our BDR devices which allows you to access your server from the cloud, in as little as five minutes in the event of a disaster or emergency.

Reduce Operating Costs

What’s more, allowing remote access to the office allows you to expand the number of staff on hand without having to find extra space in the office to physically put them. This translates into less money spent on space, power, or any other expenses incurred to maintain your physical office.

If you don’t allow your employees remote access to the office, what’s stopping you? Don’t let the worry of cost or security keep you from utilizing a service which can make your office more productive, and your employees happier. Instead, contact us today to see how we can make remote access a reality for your office.

Julie Strier is a freelance writer who likes to help you make sense of your business needs. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.

Top Mistakes Small Businesses Make With Their IT Solutions – Part Two


Last week we examined some of the top mistakes companies make when implementing IT solutions. These mistakes included believing an IT company isn’t necessary, using the kid next door in place of an actual IT company, and purchasing cheaper equipment because it seems to be a good price. Unfortunately, these mistakes can end up costing more time and aggravation in the long run.

If you haven’t read part one, please do so now before continuing. Below are some additional mistakes companies make with their IT solutions, and ways your business can avoid these same costly mistakes.

“But that costs $1,000. What about this other option?”

One of the biggest mistakes that companies make when it comes to IT support is thinking about cost only. Sure, money should be a factor, but it shouldn’t be the only factor. When it comes to IT solutions, it’s helpful to think about not just what it costs you up front, but what you’ll save. If spending $1,000 means that your employees are more productive, get their work accomplished more quickly and are able to take on more work because of their freed up time, then that is $1,000 well spent.

Additionally, it’s important to think about long term costs too. If you are thinking about implementing a cheaper solution now, knowing long term you’ll have to upgrade to something different, examine the costs of going for the better solution now. In the long run you may actually save money if you implement what you need, instead of what is cheap, particularly when it comes to the cost of training staff on this new solution, the loss of productivity while learning the new system, and the down-time created during the switchover.

“Do we have to pay $5,000 for that software? Can’t we use the $200 version? It has almost the same features.”

Sure, cost is a factor, but sometimes there’s a reason that software can have an extreme difference in price, even though it appears to boast the same features. One of the biggest things to consider when looking at software isn’t the cost, but the capability. If the software is going to be used by multiple staff at once, what happens to the cheaper version when it crashes? Does it take down the whole office? Does it save the data prior to the crash? How does it access and connect with the server?

Larger companies need enterprise-level solutions, so that when one person’s software crashes, it doesn’t take down the entire network, lose data, or mess up the works. While the $200 version may seem tempting, it will probably wreak havoc when it crashes. That’s because cheaper solutions often aren’t created for wide scale use, and don’t have the solutions imbedded for a larger network. When assessing any solution, determine how it interfaces with the office as a whole, and what happens to the rest of the office when one person is down.

“Yes, we need our 5 customized applications to accomplish our goals.”

Often companies string together a bunch of different applications to try to accomplish their many goals. But the more systems you use, the more your employees have to learn. Additionally, when one of these solutions no longer works it can be a big scramble to find something that not only fits, but integrates into your existing framework. A good IT company can help locate applications that encompass most, if not all, of your requirements and needs, allowing you to streamline processes and increase productivity.

These are just a few common mistakes businesses make when implementing IT solutions. If you are thinking about implementing new technology, don’t go it alone. We can help you figure out what solutions will work best for your business, and help you avoid mistakes the other guys make, keeping your business ahead of the competition.

How to Create a Strong Password That You’ll Remember

Password Examples

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When it comes to picking a password, what system do you use for creating one that will be difficult to guess, but easy for you to remember?

For many people, the trend is to pick a word they’ll remember, like the name of their child or pet, and then add some easy to remember numbers after it, like a birth date. Somewhere along the way, you may have even been taught to substitute common letters for numbers, such as using a 3 in place of an E or a 0 (zero) for O.

While this is good practice in theory, the reality is that adding special characters to your password doesn’t make it any stronger. In fact, passwords like this are still very easy to crack.

The reason for this has to do with entropy, and a complicated math formula used to determine how long it would take for a password like this to be figured out. A seemingly complicated password such as Tr0ub4dor&3 has approximately 28 bits of entropy, which would take approximately 3 days to guess, at 1,000 guesses per second. Click here to read more about the concept of entropy.

It is because of entropy that the way we have been taught to create passwords is all wrong. Using conventional methods we may think that we’re picking a complex password, when in reality we’re just creating something that is easy for computers to figure out, but difficult for humans to remember.

Does this mean we’re doomed to having easy to crack passwords? Not necessarily. There is a better way to create a password that is more difficult for a computer to crack, but easier for you to remember.

The better way to create a password is to string four words together which may seem random, but which have some meaning to you. For example, a password created using the words correct, horse, battery, and staple (which would look like correcthorsebatterystaple) could be easy for you to remember, but would difficult to crack because it contains 44 bits of entropy, which would take 550 years to guess, at 1,000 guesses per second.

So the next time you are creating a password, take a moment and see if there are four seemingly random words you can remember, and use those to create your password. You’ll not only create something you can easily remember later, but you’re creating a password that is much more difficult for computers to crack, making for a more secure password in the long run.

Do you have a good trick to creating a good password? Leave us a comment and let us know how you create passwords.

Julie Strier is a freelance writer who wants to help you be smarter than the machines. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.