Employees

The Importance of Knowing Your Employees Jobs

Working Together

Image Credit: TownePost Network

As a business owner or upper manager, when was the last time worked a job that one of your employees routinely performs? If the answer is over a year ago, you may want to consider getting back in the trenches and truly learning the jobs that you’ve tasked your employees to do.

If you’ve ever seen the show Undercover Boss, then you know the importance of seeing exactly what your employees do. No, not so you can give them fabulous prizes at the end, but so that you know exactly how realistic tasks and time management schedules are, and to help you better understand exactly what you’re asking of them as employees.

However, taking the time to walk a day (or more) in your employee’s shoes also has some big benefits for your business:

Stay In Touch With Your Business

Depending on how long you’ve been in business, it’s probably been a while since you’ve performed some of the more mundane tasks. Taking the time to work these types of tasks and positions can help you understand how procedures affect employee productivity, client interaction, and more.

Understand Exactly What a Job Entails

It’s easy to create policy and procedure on what you think the job should be, but how close do these procedures line up to reality? By performing various positions throughout

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the company, you can gain insight on what is, and isn’t, working, and how to fix it.

Help Analyze Employee Productivity

When an employee comes to you and says that they are overloaded with work and need help, how do you know if what they’re saying is true, or if they are just working inefficiently? Without working the position directly, it’s difficult to truly analyze workload and productivity.

To Do the Job When No One Else Can

Perhaps the most important reason to re-learn various positions throughout the company is that when the world explodes, you know you can jump in and do the job if you have to, without floundering or looking like it’s your first day.

As a business owner or manager, do you take the time to sit with your employees and learn their jobs? Why or why not?

What Makes TechQuility Different? Our Three-Tiered Approach

Peaceful_Relaxing_BusinessYou know how it goes now days, a technology company is a technology company, and everyone and their brother knows someone in IT. In fact, computers have become so commonplace that IT companies are a dime a dozen.

So what makes TechQuility different?

Well many things, actually, like the fact that we believe that it’s possible to achieve a state peace and relaxation with your business. How? Well, it’s all in our approach.

You see, when it comes to our clients, we take a three-tiered approach, assessing your business from multiple angles to find solutions that not only work for you, but will also grow with you as your business matures.

We look at your business from all sides, including:

From a Technology standpoint: Not only will we stabilize your network, but we will also provide solutions that allow you to work on the go, while ensuring your information is safe and protected from disaster.

From a Business perspective: We work hard to make sure our solutions are aligned with your business goals so that you can grow your company into whatever you dream.

With a Personal twist: You won’t find blanket solutions here. We’re big on showing our clients ways to personalize their solutions so that they work just right, whether you’re the CEO or the receptionist.

However, not only are we different, but we’re good at what we do. Our solutions have been known to keep offices running, even when power was completely out in the rest of the building. (In this case, our client was in a strip of office suites and were the only ones who could keep working.)

So if you’re tired of dealing with just another IT company, give us a call. We promise you’ll be glad you

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How to Turn Your Signature into a Stamp to Sign Adobe PDF’s

One of the greatest things about technology is that it has enabled us to do just about everything more quickly, including conducting business. Signing contracts and other documents 20+ years ago involved mailing the items, or a trip to wherever to sign them in person, but now we can just fax or email the documents, and print, sign, scan, and return them just as quickly.

However, even that process is still a bit clumsy. Did you know there was a better way?

Setup your signature as a stamp in Adobe, and forget about printing and rescanning your document. Instead, sign them digitally, and save yourself some hassle.

Creating a Signature Stamp in Adobe Acrobat

Here’s what you’ll need to turn your signature into a digital stamp:

  • Adobe Acrobat Pro
  • Paper – Blank and unlined
  • Pen – Black ink preferred
  • Scanner
  • Photo editing software

In order to use the stamp function, you must have the full version of Adobe Acrobat installed on your computer. One way to quickly tell is to look for the word PRO in the title. If you see it, you have the full version.

Grab the paper and pen, and sign the paper. Practice your signature in a few different places so that you can use the one that looks the best. Make sure to space out your signatures, so that you have enough “white space” to adequately crop it later.

If you initial a lot of documents, make a stamp out of your initials using the same procedure outlined above. You can even write the two on the same paper.

When done, scan the paper. Then, open the scanned copy in your favorite photo editing software. (I like Photoshop, but you could use any software that can crop photos.) Crop your favorite signature, and save it as a .JPG file. Do the same thing for your initials, if needed.

Creating Adobe StampsNow, open Adobe

Acrobat. On the bar across the top, at the far right are the words “Tools,” “Comments,” and “Share.” Click on Comments, go to Add a Stamp > Custom Stamps, and click on Manage Stamps.

The Select Image for Custom Stamp window will appear. Click on the Browse button, and locate the JPG file of your signature. Once selected, a preview of your image will appear. If it is the image you want to use, click OK, otherwise, click Browse and locate a better image. Click OK when done.

Then, the Create Custom Stamp window appears. From the Category drop down, select “Sign Here.” Give your stamp a nickname by typing a name into the Name Field. By default, “down sample stamp to reduce file size” is checked, leave it check and click OK. Repeat the process for any additional stamps you need to create.

How to Use a Stamp in Adobe Acrobat

Accessing Adobe StampsTo use your stamp, open a PDF. Go to Comment, in the top right, and click on the drop down next to the stamp tool. On the menu, go to Sign Here, and your recently created signature will appear at the bottom.

Click on your signature, then click on signature line of the PDF. Your signature will appear. Resize as necessary to fit the document.

Important Tip!: It’s not enough to save your document after it’s signed. You flatten the image prior to saving, so that the recipient cannot change the document, or move or copy your signature.

To flatten the document prior to saving, go to Layers (located on the right, under the paperclip). If Layers is not shown, go to View (at the top), Show / Hide, Navigation Pane, Layers. Then, click Layers on the right to access the menu.

From the Layers menu, select Flatten Image, then save your document. Now it’s ready to send to whomever you’d like.