If you’ve had your email address for any length of time, you’ve probably used it to sign up for all sorts of services – newsletters, coupons, store savings cards, and more. And while it’s helpful to receive information like this in our email, it creates its own sets of problems – like a cluttered inbox.
As time goes one, there will eventually come a time where you’ll want to unsubscribe from everything, or simply create a new email address to avoid dealing with all this extra email.
However, the problem with manually unsubscribing is that it is time consuming, often requiring multiple clicks and accessing different webpages, to take yourself off a mailing list. And creating a new email address isn’t much better, because of the time it takes to educate your important contacts on the change.
So what do you do when you need to mass unsubscribe from emails? Depending on your email address, you have a few options.
Use a Service
Unwanted email from mailing lists is now such a large problem that services are being created to help you easily and quickly manage everything. Generally, all you have to do is sign up with a service, follow a few prompts, and they’ll manage the rest.
Currently these types of services are only available for web-based email accounts such as Gmail, Yahoo! Mail, AOL, etc. Check the particulars of each service to determine which service interfaces with which email.
Services that handle unsubscribing include:
Unlistr – for iPhone / iPad only
Use Your Email Program’s Filtering Options
Many email programs will allow you to filter your inbox just by searching. To quickly and easily sort your mass mailings and newsletters, try searching for the term “unsubscribe” to pull up a list of all emails with an unsubscribe link.
Of course, you will still have to manually unsubscribe from each mailing list, still making the task a little time consuming.
These are just a few ways you can easily unsubscribe from mass emails. Do you have a favorite way to easily unsubscribe from services? Leave us a comment to let us know your tricks.
Did you know that not all versions of Microsoft Outlook were created equal, and that this inequality could be causing you to lose old emails?
Older versions of Outlook, particularly Outlook 97-2002, had a limit on the amount of data the Personal Storage Table (PST file) could hold. The PST is what controls how Outlook stores your information. In older versions of Outlook, the PST was built on ANSI, and could only hold up to 65,000 items per folder, with an overall PST size of 2 Gig.
In plain English, this means that older versions of Outlook would automatically over write old emails once the PST file became larger than 2 Gig, causing those emails to be permanently deleted.
Outlook 2003 fixed all this, by introducing what is known as Unicode PST, a file type that has no limit to the size of the PST or the number of items in each folder.
However, Outlook 2003 and 2007 could still be impacted by ANSI PST, depending on how the software is setup. Additionally, newer versions of Outlook can get “stuck” in ANSI mode and overwrite emails despite being newer.
So how do you know if your Outlook is affected?
There are a few telltale signs. You may notice that your archived folders are now missing old emails. If your
archives are too large, you may receive the message that your archive is at its maximum permissible size, yet you can’t delete old archived folders to reduce the size. Or you may get a message saying that you exceed the 2 Gig limit. These are just some of the common signs.
If this happens to you, know that you aren’t stuck. There are a few things that can be done to convert to the new Unicode PST file.
If you’re running into this problem because you’re using an old version of Outlook it’s time to upgrade. Not only will you receive peace of mind knowing that your email is stored safely without the possibility of being overwritten, but you’ll also get your hands on some useful new tools and features. (The new versions of Office are loaded with great new tools that older versions never had before.)
Create a New PST
If you are running into this problem and you are using a newer version of Outlook, try creating a new data file, and then importing your items into the new file. Many users have reported this as a quick fix to their issue.
Take care when setting up your new PST file, to ensure you are selecting the proper format. Despite the change in file type, Microsoft will still let you create an old ANSI PST file, so pay attention when selecting which type of PST to setup.
Also, remember to backup any data prior to importing, just in
Use 3rd Party Software
There are companies that have created software to solve this very problem. The software automatically converts your PST to the proper format, and also ensures your data isn’t corrupted in the process.
Please note however that software like this isn’t free. There are also mixed reports as to which software works best, although most users report success with SysInfoTools, which costs $39. (TechQuility does not endorse this product, and is merely providing it as information based upon forum user success stories. Your mileage may vary. TechQuility is not responsible for any data loss that may occur with the use of 3rd party conversion products.)
If you are concerned about Outlook losing your email, give us a call today. We can look at your settings to ensure that your email is running correctly, optimally, and is backed up properly, so that you never lose another email again.
Office 2013 has debuted for businesses, although it won’t be available to the general public until the end of January (*current scheduled release date). While it may look similar to recent versions, Office 2013 has made some changes and added in some cool new features that are sure to be helpful.
Last Location Feature
Have you ever closed a document, only to open it a day later to spend several minutes figuring out where you last left off? With Word and PowerPoint 2013, this is now a thing of the past, as the software automatically remembers where you left off.
When you open a document you’ve been working on, a little box will appear on the right that says “Welcome Back, pick up where you left off.” Just click the box, and the document jumps to where you were last.
Word just got a whole lot more robust, thanks to the increased PDF editing capability features. In the past, if you wanted to edit a PDF in Word, you would have to convert it first, and then edit it. But the new Word can now do this extra work for you. To edit PDF documents, all you have to do is
open them in Word, make your changes, and save your work. It’s that easy. No PDF editing software required.
Sky Drive Integration
It used to be that OneNote was the only Office produce to have access to the Cloud, but that’s not the case anymore. With Office 2013, any program can now sync to Sky Drive (Microsoft’s free large file storage service) allowing you to save your documents in the Cloud, and access them from anywhere.
Sky Drive integration is also what makes this next feature possible.
Syncing Across Devices
Now you can access your documents from anywhere, regardless of which device you’re using. Create a Word Document on your laptop, but need to edit
using your tablet? No problem, as long as your document is synced to your Sky Drive account, you can access it from wherever you are, and whatever device you’re using. All you need is internet access.
This is just a taste of some of the great features available in Office 2013. Additionally, each software component within the suite seems to have some great changes that are sure to boost productivity (once you learn how to use those new features to your advantage).
*Note if you bought, or are planning on buying, Office 2010 between October 19, 2012 and April 30, 2013, Microsoft will give you a FREE upgrade to Office 2013. Click here to go to Microsoft’s site for more details.
Julie Strier is a freelance writer who likes to help you figure out the latest advances in software, and whether or not it is worth it to upgrade. (In the case of Office 2013, it is.) Email:email@example.com. Website: www.mybusinesswriter.com.