Email

How to Quickly Unsubscribe from Emails

Email

Image Credit: Sean MacEntee

If you’ve had your email address for any length of time, you’ve probably used it to sign up for all sorts of services – newsletters, coupons, store savings cards, and more. And while it’s helpful to receive information like this in our email, it creates its own sets of problems – like a cluttered inbox.

As time goes one, there will eventually come a time where you’ll want to unsubscribe from everything, or simply create a new email address to avoid dealing with all this extra email.

However, the problem with manually unsubscribing is that it is time consuming, often requiring multiple clicks and accessing different webpages, to take yourself off a mailing list. And creating a new email address isn’t much better, because of the time it takes to educate your important contacts on the change.

So what do you do when you need to mass unsubscribe from emails? Depending on your email address, you have a few options.

Use a Service

Unwanted email from mailing lists is now such a large problem that services are being created to help you easily and quickly manage everything. Generally, all you have to do is sign up with a service, follow a few prompts, and they’ll manage the rest.

Currently these types of services are only available for web-based email accounts such as Gmail, Yahoo! Mail, AOL, etc. Check the particulars of each service to determine which service interfaces with which email.

Services that handle unsubscribing include:

Swizzle

Unlistr – for iPhone / iPad only

UnsubscribeDeals

Unroll.me

Use Your Email Program’s Filtering Options

Many email programs will allow you to filter your inbox just by searching. To quickly and easily sort your mass mailings and newsletters, try searching for the term “unsubscribe” to pull up a list of all emails with an unsubscribe link.

Of course, you will still have to manually unsubscribe from each mailing list, still making the task a little time consuming.

These are just a few ways you can easily unsubscribe from mass emails. Do you have a favorite way to easily unsubscribe from services? Leave us a comment to let us know your tricks.


Julie Strier is a freelance writer who wants to help make your email easier to find. Email: julie@mybusinesswriter.com. Website: www.mybusinesswriter.com.

Cool New Features in Office 2013

Office2013 Sky Drive Sync

The Sky Drive Sync is available for all the programs in the new Office 2013 suite.

Office 2013 has debuted for businesses, although it won’t be available to the general public until the end of January (*current scheduled release date). While it may look similar to recent versions, Office 2013 has made some changes and added in some cool new features that are sure to be helpful.

Last Location Feature

Have you ever closed a document, only to open it a day later to spend several minutes figuring out where you last left off? With Word and PowerPoint 2013, this is now a thing of the past, as the software automatically remembers where you left off.

When you open a document you’ve been working on, a little box will appear on the right that says “Welcome Back, pick up where you left off.” Just click the box, and the document jumps to where you were last.

PDF Editing

Word just got a whole lot more robust, thanks to the increased PDF editing capability features. In the past, if you wanted to edit a PDF in Word, you would have to convert it first, and then edit it. But the new Word can now do this extra work for you. To edit PDF documents, all you have to do is

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open them in Word, make your changes, and save your work. It’s that easy. No PDF editing software required.

Sky Drive Integration

It used to be that OneNote was the only Office produce to have access to the Cloud, but that’s not the case anymore. With Office 2013, any program can now sync to Sky Drive (Microsoft’s free large file storage service) allowing you to save your documents in the Cloud, and access them from anywhere.

Sky Drive integration is also what makes this next feature possible.

Syncing Across Devices

Now you can access your documents from anywhere, regardless of which device you’re using. Create a Word Document on your laptop, but need to edit

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using your tablet? No problem, as long as your document is synced to your Sky Drive account, you can access it from wherever you are, and whatever device you’re using. All you need is internet access.

This is just a taste of some of the great features available in Office 2013. Additionally, each software component within the suite seems to have some great changes that are sure to boost productivity (once you learn how to use those new features to your advantage).

*Note if you bought, or are planning on buying, Office 2010 between October 19, 2012 and April 30, 2013, Microsoft will give you a FREE upgrade to Office 2013. Click here to go to Microsoft’s site for more details.


Julie Strier is a freelance writer who likes to help you figure out the latest advances in software, and whether or not it is worth it to upgrade. (In the case of Office 2013, it is.) Email:julie@mybusinesswriter.com. Website: www.mybusinesswriter.com.

Should You Monitor or Block Internet Activity at the Office?

iNet Protector 4

Image Credit: mihalysoft

Monitoring online activity at work is still a controversial subject. Many are concerned that putting such a system in place may potentially infringe upon employee’s rights and may cause hidden consequences in the workplace. Are these concerns founded?

While there is some truth to the concerns, by and large employers have every right to secure the internet in the office, but just because you can, does this mean you should?

It depends. The decision should stem from many factors, including your employees. However the most important factor you should take into consideration is the culture you are trying to perpetuate in the office.

How internet monitoring is deployed can make or break the culture, and can send strong messages to your staff. If done correctly, employees understand that it’s a way to ensure office productivity. If done incorrectly, it can send the message that you don’t trust your employees, and can cause paranoia in the office.

So should you monitor internet activity at the office? Well, that also depends. Here’s a list of pros and cons to help you determine if internet monitoring and website blocking is right for your business.

Pros

Increased Productivity

The obvious pro to monitoring internet activity is to increase office productivity by reducing non-work related internet activity.

Reduction of Viruses and Malware

Internet monitoring often gives you the ability to also block certain sites, which may help your company reduce malware and viruses on office computers.

Reduced Risk of Sexual Harassment / Other Charges

Monitoring and blocking internet activity can also help reduce the risk of sexual harassment and types of other charges, by reducing the ability to access explicit and inappropriate websites.

Cons

May Block Necessary Sites

Sometimes when internet blocks are too broad, it may actually impact your employees ability to get their work done, particularly when a site the actually need for work is blocked.

Could Signal Distrust

Depending on how the monitoring and blocking is done, you could signal to your employees that you don’t trust them, which could impact office moral.

Could Infringe on Employee Rights

Suppose an employee is dealing with abuse issues at home, and they use the company internet to research their options. Your IT guy notices this, and for whatever reason decides to discuss it with yet another employee in the break room. Now the first employee’s secret is out, about a sensitive issue they may not be ready to discuss with anyone, let alone the office. While this example is extreme, it does happen.

A Better Way to Monitor

Instead of blocking the internet entirely at the office, try these solutions as a better way to monitor the internet. Your employees will thank you for it.

Inform of the Internet Policy

Don’t just implement the internet policy without telling anyone, and certainly don’t bury the policy deep within your employee manual. Instead, take the time to inform the entire office of the change, and the reasons for implementing the policy. Then, have new employees read, and sign, the internet policy rules separately from the employee manual, to help them fully understand what they can and can’t go on the internet at the office.

Block Sites, Skip Keystroke Logging

If possible, try blocking sites only, instead of also logging keystrokes. This helps you reduce the obvious offending sites – pornographic sites, Facebook, etc. – without blocking all access to the internet, and without obtaining information such as usernames and passwords, which get logged with keystroke software.

Designated Surfing Time

Instead of blocking the internet all the time, give employees certain periods of the day – say lunch time – where they can surf the web unhindered. This shows that you understand the importance of them needing to balance their work and personal life, without letting it get out of hand in the workplace.

Similarly, you could also create an internet café in the break room, with computers that have open internet access. Businesses often give employees access to snack and soda machines, and give smokers smoke breaks, so why not let your employees take an internet break?

These are just some ways you can help take the pain out of monitoring internet activity in the office. Has your office implemented internet monitoring or website blocking? What did you do to reduce employee concerns?


Julie Strier is a freelance writer who likes to help make your office culture a little bit better. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.