Non-profits are faced with their own set of unique challenges. Not only do you have all the normal business items to worry about, by you often have government compliance and regulatory standards to meet.
When you are worried about all of this, you probably don’t have time to focus on your technology. And that’s where we come in. We have devised specialized solutions to help Non-Profits like yours operate smoothly, so that you won’t even have to think about your infrastructure.
Here are just a few ways our solution helps Non-Profits.
Data Backup and Disaster Recovery
If you walked into the office tomorrow, and all of your data was missing, what would you do? Could your Non-Profit still operate?
Most businesses faced with a situation like this would be devastated, yet for a Non-Profit situations like these can be enough to make you close your doors for good. Don’t let something like this happen to you.
We have a multifaceted backup approach that no only protects your data regularly off site, but also allows us to get your office up and running remotely in the event that a disaster strikes and you can’t work from the office.
In House Email & Spam Filtering
What kind of email address is your Non-Profit using? Is it a free address ending in any of the following: @gmail.com, @aol.com, or @yahoo.com? Do you know what kind of messages free addresses like this send about your Non-Profit?
We can help your business setup in-house email at your domain, so that you maintain a professional look.
What’s more, we can run it through our easy, yet robust, spam filtering system, which eliminates virtually all spam (up to 99%). This allows you to quickly access all your important emails, without having to wade through a bunch of junk.
How can you access the office remotely? Do you know how to get all the smartphones to receive office email, even if they’re all different platforms? Did you know that you could get discounted software, just for having a 501(c)3 status?
When it comes to technology, you really need to know all the particulars to make a well-rounded decision that takes into account the overall big picture of your company. We can help you do just that.
Our extensive technology knowledge, coupled with our business know-how can help you make sound technological decisions that will help further your Non-Profit. Because the only thing worse than slow technology is buying and using the wrong technology for your business needs.
Of course, don’t just take our word for it. Call us today so we can come out and do
a thorough review of your setup. Often, we can pinpoint ways you can speed up efficiencies on the spot, saving you time and money immediately.
Whether you’re in a part of the country that is cold and snowy, or you’re in a warmer climate (like us in Florida), spring is coming. In fact, the official first day of spring for 2013 is March 20.
So why not spend a little time spring cleaning your computer now, so that when the weather is nice you’re ready to take on the world? Of course, when spring finally comes, you may find it’s so nice out that you just can’t sit still at the computer, but that’s a whole other problem.
This post is part of a larger series of articles designed to help you clean your computer inside and out, so that it looks and feels like new again.
What is Digital Cleaning?
The first part of our series focused on physically cleaning the outside and peripheral components of your computer. If you haven’t read this post, please do so now before continuing.
However, this post is designed to help you clean your computer digitally – that is clean up the contents of your hard drive so that your computer accesses data and runs faster than before. As an added bonus, you may also be able to find things on your computer again after completing the steps below.
Before You Begin — Backup
Before you begin cleaning up the contents of your hard drive, it’s important that you back up your files. This way you can easily retrieve files if they’re accidentally deleted. And if something really goes wrong and you have to format, well, at least everything was backed up.
Note: While damage shouldn’t occur because of the steps below, it’s always best to have your important documents backed up just in case. It’s an important precaution to take anytime you are doing anything major to your operating system.
Removing Old Programs
Typically, computers have lots of programs installed that are no longer being used. Maybe you installed a trial version of software and decided you didn’t like it. Maybe there’s an old game on your hard drive that you no longer play.
Whatever it is, there are probably old programs that you no longer use that are using valuable hard drive space. Reclaim your hard drive by removing any old programs that you no longer use.
To do this, go to Control Panel > Add or Remove Programs. (This could be called Programs and Features, depending on what version of Windows you’re running.)
Important Note: If you want to remove a program, but are concerned you may need it, double check to make sure you have the software on disc. If you do, you can always re-install it at any point, should you need it. DO NOT remove any program that might be important or necessary for your job, or any program that you may have a difficult time getting again once it’s removed.
Look through the list. When you find a program you no longer use, click on it, and then click on the Uninstall button. Follow the prompts until the program is uninstalled. Reboot if necessary.
Continue until you have removed any software that you no longer use.
Clean Up Your Main File Locations
Now that all your old programs are removed, it’s time to clean up the places where you store files, shortcuts, documents, and anywhere else that gets messy.
Clean Your Desktop
Take some time to look at your desktop. Are there any items on there that can be removed all together? If so, delete them.
Look at any shortcuts on your desktop. You can tell which items are shortcuts because they have a box with a little arrow in the bottom left corner. Are there any shortcuts that you never click on? If yes, delete them. Note: deleting the shortcut WILL NOT delete the actual program.
Are there any shortcuts left over from programs you just removed? If yes, delete them.
Now, look at what’s left on your desktop. Does everything need to be there? Are there any files, shortcuts, or other that could be organized into a folder on the desktop? If so, create a new folder and organize your items.
Continue cleaning until you have a nice, clean, easy to view desktop.
Clean Your My Documents Folder
If you use your My Documents Folder for storage instead of a network drive then you’ll want to take some time to clean up this folder.
Review what’s in your My Documents folder. Is there anything that is out of place that could be put into an existing subfolder? Or, do you need to create subfolders for extra categorization?
While you should create and use subfolders for organization, make sure you’re not making a bigger mess by creating a system that is unusable for you.
Additionally, look to see if there is anything that you can delete. Often we save items to look at later, and by the time we get around to looking at them they are out dated, or no longer relevant. Look for material like this in your My Documents Folder. Delete any documents that you no longer need.
Clean Your Downloads Folder
If you download a lot of items off the internet, like pictures, ebooks, software, or whatever, then you’re bound to have a ton of extra junk in your Downloads folder. Over time, all this extra stuff adds up, and makes it slow to load your Downloads folder when you need to access it.
Go into your Downloads folder and have a look around. Is there anything that needs to be moved somewhere else, such as into your My Documents folder? If yes, move and organize any item you need or want to keep elsewhere.
Then, review what’s left. Do you need all these items in your downloads folder? Delete any item you don’t need, or that you know where to get again should you need it.
Once you’ve done all of this, particularly if you have lots of files, you’re probably ready for a break, and by all means you’ve earned one. So stay tuned for part Two B where we finish up the discussion about ways you can clean up your digital files to get your computer running faster than ever before.
As a financial expert, you know that time is money and every minute you spend waiting on your computer is time you could be spending making money. If you find that you are spending more time and energy being frustrated by slow, outdated technology rather than helping clients, then you are losing money.
Luckily, we can help.
With any financial firm we typically find that while you know that technology is important to your company, you either don’t have the time, knowledge, or both to invest in determining how your computers could best support your firm.
That’s where TechQuility comes in. We have specific solutions that can help CPA’s and Financial Firms be more productive, so that they can get more accomplished throughout their day.
Here are just some of the ways we can help Financial Firms like yours:
24-7 Remote Access
While every day is important, as a Financial Firm there are certain times of the year when work is vital – such as during tax season. But what happens if you or your employees are sick, or have to work at home for any reason? If needed, could you still complete your work without going into the office?
With remote access, this is no longer an issue. No matter what time it is, and no matter where you are located geographically, as long as you have internet access you can connect to the office remotely.
Secure Data Storage and Backup
Everyday client’s hand over sensitive documents containing important personal information, and they expect you to keep that information safe.
But safety means more than just ensuring their data doesn’t end up in the wrong hands, it’s also about making sure your data is protected, so that if something were to happen to the office physically, business could still continue.
We have data storage solutions that help protects your
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data, and ensures everything is regularly backed up so that you don’t lose sensitive information in the event of a catastrophe.
What’s more, these solutions can have your office up and running, even offsite if necessary, so that business can continue despite emergencies.
Increased Productivity with Streamlined Processes
While it’s great to have speedy technology, none of this helps if your actual processes are cumbersome and time consuming.
One of our specialties is reviewing your technology driven processes and recommending ways to streamline those procedures, so that you can get more done in the same amount of time.
Businesses that put our recommendations to use often find they save so much time that they can now tackle new projects and items they haven’t been able to get to. For you, streamlined processes could mean the difference in seeing four clients in a day, or ten.
And these are just some of the specialized solutions we have created for Financial Firms. If you would like to know more about how we could help your firm, call us today and ask about our CompleteFinancial package.