Monthly Archives: August 2012

Yes, You Should Upgrade Your Software

Upgrade

Image Credit: Sean MacEntee

You’ve been using the same software for years, when an updated version is released. This new version has some upgraded features that could increase productivity, but the cost of the new software is a little expensive. What do you do?

When faced with this situation, many companies opt to not upgrade their software, often citing price as a primary concern. However, not upgrading to newer versions in a timely manner can end up costing you far more than the initial upfront fee in the long run.

Here’s a list of reasons why it’s more important to upgrade to newer software sooner rather than later.

Security

Upgrading your software actually increases your security. This is because updated software fixes and corrects any known security issues from previous versions. By ensuring that you have the most up-to-date version of your software (including patches and updates), you are doing all you can to ensure that your data is safe and secure.

Corrects Known Problems

Aside from fixing any security issues, upgrades typically fix any known bugs or flaws in the system. Additionally, upgrades also tend to include features to help optimize the software, allowing it to run better and more efficiently.

Makes Staff More Efficient

Not only does upgraded software tend to run faster than its older counterpart, but it tends to have better features which help your staff get their jobs done more efficiently. This is because software developers tend to listen to the pain points of previous versions, and often attempt to address these points by adding in new features, buttons, or other ways to address concerns.

Fixes Compatibility Issues

If your software is out of date, other companies may have issues accessing your files due to compatibility issues. By keeping your software current, you ensure that any shared files will be able to be accessed by newer software, and won’t cause any readability issues.

Software is Easy to Obtain

We’ve seen this many times. Your computers stop working, and everything needs to be reloaded. Only, you no longer have the disks for your special piece of software. The only place you can get a copy is from the software company, but they no longer carry your version because it’s too out of date.

By keeping your software current, you won’t ever have to worry about being able to obtain a copy of your software if you lose it. Additionally, many newer versions of software are downloadable, so you can also avoid waiting for software to be mailed to you if you keep your software current.

Continued Support

Many upgraded versions of software come with a support period, even if it’s only for a year. This means that you can call and receive support whenever you need help with your new software. Depending on your software, business, and setup, having access to support without having to worry about incurring an extra charge can be invaluable.

The next time you’re wondering if it would really benefit your company to upgrade your software, don’t just make the decision based solely upon the cost alone, otherwise you could be doing your business a big disservice. Instead, think about all the additional benefits you’ll receive from having updated software, like the ones listed above, to help ensure you are making the best choice for your business.


Julie Strier is a freelance writer who likes to help you optimize your business.

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Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.

A Better IT Company

Fixing Laptop

Image Credit: k0a1a.net

Not all IT companies are the same. Most are only interested in your business when something is broken. After all, most IT companies only make money when your technology is down. But this traditional way of providing services isn’t necessarily the best for your company, because it doesn’t keep your business’s best interests in mind.

Consider this typical scenario. It’s mid-afternoon, and suddenly your office grinds to a halt. Nothing seems to be working. There’s some weird beeping coming from the IT room and your server isn’t responding. When you call your IT Company, they huff, and begrudgingly schedule you for late the next day, without any real promise of when your business will be up and running again.

Now, consider a different version of the story. It’s mid-morning, when you get a call from your IT Company. They noticed a major error in the nightly reports the server generates, and are concerned about your server stability. Instead of waiting for your company to go down, they recommend that they boot up the backup server to keep staff working while they fix the problem on the regular server. Then, they schedule a time that day to come out and work on the server.

Which IT company would you rather have?

While the first scenario is by far the most common, it doesn’t have to be this way. You do not have to be at the mercy of your technology, waiting for that unknown day when it suddenly decides to stop working. And you do not need to be at the mercy of some IT Company that will come out and fix the problem at a time that’s best suited for them.

Instead, you can make your technology work for you, and with you, as technology is designed to do. To break the cycle, you need to partner with an IT company that truly has your business’s best interests in mind, like fixing technology problems before they impact your office.

If you’re frequently experiencing the pains and frustrations of an IT company that always leaves you hanging, know that you do have a choice and that not all IT Companies are the same. When you decide you’re ready for a change, call us. We believe that technology can and should be easy, and we can show you exactly how we can make your technology work for you and your business.


Julie Strier is a freelance writer who likes to help you find better solutions for your business. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.

The Benefits of Allowing Your Employees to Work Remotely

Work from Home

Image Credit: njaminjami

In today’s modern world, the way we do business is quickly changing. Gone are the days when you have to go into the office to get tasks done. Now, you can just log onto your computer, sign into the office remotely, and get some work done. But just because you have the ability to work remotely, should you? And more importantly, should you extend this benefit to your employees?

The answer to those questions is a big, resounding YES. Not only will your employees benefit from the ability to work remotely, but your business will too. Here’s why.

Work Flexibility

By allowing employees to work remotely, you are giving them more flexibility with their lives outside of work. When their child is sick, your employee no longer has to take the day off. Instead, they can work remotely and take care of their child, losing only a little productivity as opposed to an entire day.

Additionally, when your employees are sick, they no longer have to drag their illness into the office with them, possibly infecting everyone else. Instead, they can stay home with their coughs, fevers, and sniffles, and still get a bit of work done if they are able.

Working remotely allows employees to handle the little curve balls of life, without drastically impacting their work responsibilities. Additionally, empowering employees with ways to manage both their personal and professional demands goes a long way towards boosting employee morale.

Reduce Emergency Down Time

Having ways for employees to work remotely means that even when your physical office is down, work can still get done. This is especially true if you are using one of our BDR devices which allows you to access your server from the cloud, in as little as five minutes in the event of a disaster or emergency.

Reduce Operating Costs

What’s more, allowing remote access to the office allows you to expand the number of staff on hand without having to find extra space in the office to physically put them. This translates into less money spent on space, power, or any other expenses incurred to maintain your physical office.

If you don’t allow your employees remote access to the office, what’s stopping you? Don’t let the worry of cost or security keep you from utilizing a service which can make your office more productive, and your employees happier. Instead, contact us today to see how we can make remote access a reality for your office.


Julie Strier is a freelance writer who likes to help you make sense of your business needs. Email: julie@mybusinesswriter.com. Website:www.mybusinesswriter.com.