The Importance of Knowing Your Employees Jobs

Working Together

Image Credit: TownePost Network

As a business owner or upper manager, when was the last time worked a job that one of your employees routinely performs? If the answer is over a year ago, you may want to consider getting back in the trenches and truly learning the jobs that you’ve tasked your employees to do.

If you’ve ever seen the show Undercover Boss, then you know the importance of seeing exactly what your employees do. No, not so you can give them fabulous prizes at the end, but so that you know exactly how realistic tasks and time management schedules are, and to help you better understand exactly what you’re asking of them as employees.

However, taking the time to walk a day (or more) in your employee’s shoes also has some big benefits for your business:

Stay In Touch With Your Business

Depending on how long you’ve been in business, it’s probably been a while since you’ve performed some of the more mundane tasks. Taking the time to work these types of tasks and positions can help you understand how procedures affect employee productivity, client interaction, and more.

Understand Exactly What a Job Entails

It’s easy to create policy and procedure on what you think the job should be, but how close do these procedures line up to reality? By performing various positions throughout

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the company, you can gain insight on what is, and isn’t, working, and how to fix it.

Help Analyze Employee Productivity

When an employee comes to you and says that they are overloaded with work and need help, how do you know if what they’re saying is true, or if they are just working inefficiently? Without working the position directly, it’s difficult to truly analyze workload and productivity.

To Do the Job When No One Else Can

Perhaps the most important reason to re-learn various positions throughout the company is that when the world explodes, you know you can jump in and do the job if you have to, without floundering or looking like it’s your first day.

As a business owner or manager, do you take the time to sit with your employees and learn their jobs? Why or why not?

What Makes TechQuility Different? Our Three-Tiered Approach

Peaceful_Relaxing_BusinessYou know how it goes now days, a technology company is a technology company, and everyone and their brother knows someone in IT. In fact, computers have become so commonplace that IT companies are a dime a dozen.

So what makes TechQuility different?

Well many things, actually, like the fact that we believe that it’s possible to achieve a state peace and relaxation with your business. How? Well, it’s all in our approach.

You see, when it comes to our clients, we take a three-tiered approach, assessing your business from multiple angles to find solutions that not only work for you, but will also grow with you as your business matures.

We look at your business from all sides, including:

From a Technology standpoint: Not only will we stabilize your network, but we will also provide solutions that allow you to work on the go, while ensuring your information is safe and protected from disaster.

From a Business perspective: We work hard to make sure our solutions are aligned with your business goals so that you can grow your company into whatever you dream.

With a Personal twist: You won’t find blanket solutions here. We’re big on showing our clients ways to personalize their solutions so that they work just right, whether you’re the CEO or the receptionist.

However, not only are we different, but we’re good at what we do. Our solutions have been known to keep offices running, even when power was completely out in the rest of the building. (In this case, our client was in a strip of office suites and were the only ones who could keep working.)

So if you’re tired of dealing with just another IT company, give us a call. We promise you’ll be glad you

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How to Turn Word Documents or Excel Spreadsheets into Templates

Both Word and Excel are powerful programs for creating forms and other “reusable” documents. However, unless you take care to lock these documents down, they can easily be overwritten.

Have you ever opened up an existing document on your computer, meaning to Save As a different file, but after changing a bunch of information, you accidentally hit Save instead, overwriting the original file?

It’s a pain, but it happens, all the time. Even to the best of us. But, you can protect yourself from problems like these by turning your document into a template.

Reasons to Create a Template

  • When you are creating a reusable form
  • To lock the form down so it can’t be overwritten
  • If you want your document to automatically Save As when you hit save

How to Create a Template

Saving Word - Excel Documents as Templates

Saving Word / Excel Documents as Templates

Creating a template out of a Word or Excel file is extremely easy. All you have to do is change one setting when you’re saving the file.

First setup your form. When you’re ready, go to File > Save As. In the File Name field, type in the name of your template. Then, from the Save As Type dropdown (underneath the File Name field) select Word Template (or Excel Template).

Important Note: Be mindful! Sometimes when you select Template, the Save As location changes, so make sure you are still saving the file in the proper location prior to hitting Save.

How to Edit a Template

Editing Word - Excel Templates

Editing Word / Excel Templates

Editing a template is easy, but does require a few extra steps. If you open the document by double clicking on it, it will open a new instance of the document, and when you hit save it will ask you where you want to save the document. This is NOT the same as editing it, and any changes made will not be saved to the main template.

Instead, to edit your template you have to open it slightly differently. Navigate to your template file, and right click on it. Then click on Open (older versions may say Edit). Now you are editing the main template, and any changes made will be saved to the template.

(Note: Changes only apply to future uses, and will not update past forms created with outdated template.)

Creating, editing, and using templates are so easy that once you start to use them, you’ll wonder how you got along without them.